Job Description

Job Title: Administrative Aide

Location: Chicago, IL

Industry: Non-Profit

Compensation: $20–22/hour

Work Schedule: Monday – Friday, 8:30 AM – 5:00 PM, Hybrid schedule: In-office 2 days

Benefits: This position is eligible for medical, dental, vision, and 401(k).

About Our Client:

Addison Group is hiring on behalf of our client, a well-established nonprofit organization dedicated to supporting communities through impactful programs and services. This organization offers a collaborative environment, strong mission-driven culture, and robust benefits including retirement contributions and generous paid time off.

Job Description:

The Administrative Aide will provide comprehensive support across multiple teams, assisting with administrative coordination, data management, and event logistics. This role requires a detail-oriented individual who thrives in a fast-paced environment and can adapt to varying workflows while supporting multiple stakeholders.

Key Responsibilities:

• Provide day-to-day administrative support including scheduling, correspondence, and document preparation
• Assist with tracking expenses, maintaining calendars, and supporting internal processes
• Support event coordination efforts including registration management, materials preparation, and on-site assistance
• Enter, update, and maintain data within CRM systems, ensuring accuracy and completeness
• Generate reports and assist with data analysis projects as needed
• Collaborate with internal teams to support ongoing initiatives and special projects
• Serve as a point of contact for inquiries, providing professional and timely customer service
• Participate in system trainings and continuously build knowledge of internal tools and processes
• Assist with post-event follow-up activities and reporting

Qualifications:

• Minimum of 1 year of experience in an administrative or professional office setting
• Experience with data entry, reporting, or database management
• Strong organizational skills with high attention to detail
• Ability to manage multiple priorities and adapt to different team processes
• Proficiency in Microsoft Office, including Excel and Outlook
• Strong written and verbal communication skills
• Comfortable working collaboratively and providing excellent customer service
• Willingness to learn new systems and take initiative

Additional Details:

• Contract-to-hire opportunity
• Business casual dress code
• Local travel within the Chicagoland area may be required

Perks:

• Hybrid work schedule with in-office collaboration
• Opportunity to gain experience in a mission-driven organization
• Exposure to event planning and cross-functional team support
• Supportive and collaborative team environment

Addison Group is an Equal Opportunity Employer. Addison Group provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, gender, sexual orientation, national origin, age, disability, genetic information, marital status, amnesty, or status as a covered veteran in accordance with applicable federal, state and local laws. Addison Group complies with applicable state and local laws governing non-discrimination in employment in every location in which the company has facilities. Reasonable accommodation is available for qualified individuals with disabilities, upon request.

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