Job Description

Attention all experienced Executive Assistants! This rapidly growing international humanitarian organization in Washington, D.C. is seeking a strategic professional with skills managing projects and high-level administrative support for their Executive Assistant opening. This role provides the opportunity to serve as an administrative partner, and key point of contact internally and among external stakeholders through a critical transition time for the organization as they build out. If you have prior top-level administrative experience, confidence in putting your experience and professional wisdom into action, and seek an opportunity for collaborative advancement in an ever-evolving environment, apply today for consideration!

Key Responsibilities:

• Provide white-glove administrative support to a senior principle, managing complex, high-volume, calendaring, meeting logistics, and travel coordination.
• Ensure meeting readiness by preparing presentations, agendas, briefs, and handling the preparation of meeting spaces/technical set up.
• Track key deadlines, and action items, ensuring timely follow up and that no projects fall through the cracks.
• Assist with project coordination and management, working with leadership to develop timelines, translating project plans into actionable tasks, and maintaining organization and communication throughout projects.
• Act as the first point of contact, liaising between the principle, team members, and external stakeholders, helping to prioritize incoming communications and requests.
• Collaborate closely with team members to develop, implement, and improve administrative functions and processes to maximize organizational efficiency and ensure work flows smoothly.
• Provide support for special projects and events as required.

Why You’ll Love Working Here:

• Play an instrumental role supporting a senior principal, operating in a mission-driven, fast-paced, start-up environment.
• A truly special opportunity in early stages of this nonprofit’s development, serving as a trusted gatekeeper and confidant, helping to get a global organization up and running.
• The organization offers and supports employees’ professional development, with the opportunity to take on more responsibilities as you grow into your role.

What We’re Looking For:

• Executive-level experience. You have a minimum of seven (7) years of previous administrative experience supporting senior executives. Experience with international consulting or governmental organizations are a plus!
• Google expert. You are technologically adept and proficiently skilled in a variety of typical office software, strong experience specifically in Google Workspace is highly preferred.
• Trustworthy, thoughtful, and thorough. You have exceptional judgement, communication, and organizational skills.
• Priorities and proactiveness. The ability to proactively anticipate needs, resolve conflicts, and manage competing priorities in a high-volume environment are some of your standout strengths.
• Calm under pressure. You are ready to hit the ground running in this high-expectations organization and understand the 24/7 nature of a startup environment, eager to work hard, and actively seek ways to improve your craft and build upon organizational systems.

To apply, please send a resume to resume@hawthornelane.com.

Essential to Hawthorne Lane’s success is our ability to attract talent from a range of backgrounds. Our network reflects the diverse community around us, and we believe in a workplace where everyone feels valued and empowered to succeed. Applicants will not be discriminated against on the basis of race, color, creed, religion, sex, national origin, age, disability, marital or veteran status, sexual orientation, or any other legally protected status.

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